years ago this April, Jill Robinson first walked onto a bear bile farm. On that day in April 1993, Jill could have walked away, but she chose to act and do what she could. Today, you also have a choice. If everyone reading this donated just US$20, it would pay for the care of over 150 bears at our China sanctuary for a full year. Please help us celebrate 20 years of progress. Donate US$20 today (or whatever you can afford).
We are now looking for an Executive Assistant at our head office in Sheung Wan, Hong Kong:-
Provide full secretarial and administrative support to the CEO and other Directors as required
Conserve CEO’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications
Coordinate travel and accommodation arrangements, appointments, meetings and public appearances for the CEO
Prepare meeting materials and agenda, record minutes and manage follow-up actions
Coordinate the organization of animal welfare conferences, which requires monitoring logistics, updating the website, scheduling panels and presentations as well as liaising with international delegates
Respond to correspondence and general enquiries in a responsive and tactful manner
Provide basic general administrative support as required, such as filing, photocopying, faxing, mailing and preparing payment vouchers
Serve as an effective internal and external communication bridge
Handle ad-hoc projects and any other duties as assigned
Report directly to the CEO
Degree or above
3-5 years' experience as an executive secretary/personal assistant in serving senior management
Formal secretarial training is a plus
Experience in conference organization preferred
Excellent command of written and spoken English is a must (Cantonese and Mandarin a plus)
Strong interpersonal and communication skills
Proactive, reliable, efficient, detail-oriented and skilled in planning, organizing and multi-tasking
Assertive with high accountability, able to work under pressure and independently
Please submit your cover letter and full resume indicating present and expected salary to [email protected]. Please quote the position applied for on the email subject.
Only shortlisted candidates will be notified. Applicants not hearing from us within six weeks from the date of advertisement may consider their application unsuccessful.
Personal Data collected will be used for recruitment-related purposes only.